With Next Tax Season Approaching, It’s Time To Apply For Or Renew PTINs

Tax Professional working on forms

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It’s October, so we’re thinking about… tax season? Even though that doesn’t feel like it should be right, it is. The next tax season is just a few months away, which means it’s the perfect time to start thinking about how to prepare. For taxpayers, that should mean reaching out to tax and financial professionals to discuss year-end strategies. And for tax professionals, it’s an excellent time to renew your Preparer Tax Identification Number (PTIN).

Who Needs A PTIN?

Any tax professional who prepares or helps prepare any federal tax return or claim for a refund and receives compensation must have a valid PTIN from the IRS. Some forms used for informational purposes, like Forms SS-4 and 2848, are excluded, as well as specific information returns, like Forms W-2 and 1099. You can see the entire list of excluded forms and returns here.

PTINs are preparer-specific—you’re not allowed to share. Failure to have a current PTIN could result in section 6695 penalties, injunction, and potential disciplinary action by the IRS Office of Professional Responsibility.

PTINs expire on Dec. 31 of the calendar year for which they are issued. That means all 2023 PTINs will expire on Dec. 31, 2023.

Fees

As reported earlier, in 2024, the cost to renew or obtain a PTIN will be just $19.75 ($11 user fee plus a $8.75 contractor fee). That’s significantly less than last year—in 2023, the cost to renew or obtain a PTIN was $30.75—and far less than the 2010 expense of at least $63 ($50 user fee plus a $14.25 contractor fee for a new application or $13 for renewal).

You can pay by bank account or credit card, though I was reminded as I renewed my PTIN that the IRS does not accept American Express
AXP
for this purpose.

The PTIN fee is non-refundable.

Renewals

If you have an existing PTIN, you can use the online renewal process on the IRS website. The IRS says that the process takes about 15 minutes to complete. My experience was six minutes from start to finish—and that includes waiting for the IRS to email a verification code.

If you prefer to renew by paper, you can file Form W-12, IRS Paid Preparer Tax Identification Number (PTIN) Application and Renewal. You should note that the paper form can take approximately six weeks to process, so plan accordingly.

First Time Applicants

First-time PTIN applicants can also apply for a PTIN online. Click over to the Tax Pros section of the IRS website at IRS.gov/taxpros and select the “Renew or Register” button. Choose “Create an Account” and follow the prompts to complete the account setup process.

IRS website screenshot

Kelly Phillips Erb

As with renewals, if you prefer to renew by paper, you can file Form W-12, IRS Paid Preparer Tax Identification Number (PTIN) Application and Renewal.

Social Security Numbers

You will be asked to provide your Social Security Number (SSN) when you apply for a PTIN.

If you are a U.S. citizen with a conscientious objection to obtaining a SSN for religious reasons, you’ll need to complete Form W-12 online or on paper, and Form 8945, PTIN Supplemental Application For U.S. Citizens Without a Social Security Number Due To Conscientious Religious Objection (you will need to provide documentation to substantiate your identity, U.S. citizenship, and status as a member of a recognized religious group).

If you are a foreign preparer who is not eligible to obtain a SSN and you have a permanent non-U.S. address, you still may obtain a PTIN. To qualify under this process, you must not be a citizen of the U.S. nor a resident alien. You’ll need to complete Form W-12 online or on paper, and Form 8946, PTIN Supplemental Application For Foreign Persons Without a Social Security Number (you will need to provide supporting documents verifying your foreign status and identity). Allow extra time since your foreign status and identity documents will need to be verified and approved before you can finish the online PTIN application process.

Individuals who have an Individual Taxpayer Identification Number (ITIN) are not eligible for a PTIN unless they are foreign persons with a permanent non-U.S. address.

For more information about filing without an SSN, check out Rev. Proc. 2010-41.

EFINs

Don’t confuse your PTIN with your EFIN. An Electronic Filing Identification Number (EFIN) is a number issued by the IRS to individuals or firms that have been approved as authorized IRS e-file providers. It is included with all electronic return data transmitted to the IRS. There is no fee for an EFIN.

Preparer Tax Identification Numbers are issued to individuals. EFINs are issued to individuals or firms.